An extremely important person in the chapel, the Chapel Assistant is the 'floor manager' for the ceremony. If anything unusual happens, the Chapel Assistant is the first person to know about it. Or should be! An 'unusual' happening could easily escalate into a problem, and from there into a crisis. The Chapel Assistant's job is to identify such issues and nip them in the bud.
There are many minor details to watch out for: Are the groom's shoelaces tied, is the bride's necklace neatly aligned, or is anything out of place that might spoil the image.
There are often very young ring bearers and veil bearers. The Chapel Assistant loves children. Often they are little tykes but the Chapel Assistant's natural warmth for children melts them into little angels.
The Chapel Assistant:
- Instructs the couple during the rehearsal
- Greets the couple when they arrive at the chapel
- Gives pre-ceremony instructions to the guests: where to sit, how not to disturb while taking photographs, to switch off mobile phones, etc
- Keeps an eye on any ring bearer or veil bearer, especially if they are very young
- Assists during the ceremony by holding the bride's gloves and bouquet during the ring exchange
- Ensures the long train on the bride's dress doesn't get snagged on any furniture
...the list goes on
The Chapel Assistant is a movie's creative director, a therapist, life coach and diplomat. She knows exactly when to step in and when not to interfere. The Chapel Assistant is as unobtrusive as a superhero ninja, flexible, ready to adapt to any requirement, professional and calm, and above all, does her utmost to make sure the couple enjoy the best wedding they could ever dream of.
And yes, it's a 'she', since the chapel assistant is the person who will attend to the bride's personal needs more than the groom's. The chapel assistant is also invariably Japanese, for the reasons stated below.
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A very important person in the chapel, the Organist drives the pace of the ceremony.
The whole feeling and emotion can be altered by a subtle change in the Organist's performance.
The Organist's timing is perfect. When playing background music, during the ring exchange for example, the Organist manages to complete the musical piece at the same time as the activity ends. This is a challenge, yet satisfying when Organist gets it right.
If there is a problem that interrupts the flow of the ceremony, the Organist will be ready at a moment's notice to play an interlude while the problem is resolved.
The problem may be a delayed bride's entrance; perhaps due to a final adjustment to the bouquet, her hair, or some other last minute preparation to effect a grand entrance. Or it may be the several minutes needed to persuade the five-year-old ring boy that he really DOES want to walk down the aisle carrying the ring cushion with a hundred adults watching him.
Sometimes the problem may be more serious; one of the couple may faint. In this case, the ceremony will be suspended for a short while. Guests will naturally be concerned and the Organist will play something appropriate to soothe the atmosphere.
Whatever the emergency is, the Organist has no idea how long the delay will be. If the interlude is just 20 seconds, then a series of chords should suffice. If the recess is 20 minutes, a mini concert is required. This, is the challenge.
But usually the ceremony proceeds without incident. The Organist plays background music as the guests enter,
the fanfare for bride's entrance, the accompaniment for the hymns,
background music during the bible reading, ring exchange, etc.,
and the final spectacular recessional.
The Organists finishes each wedding with a well-deserved personal feeling of satisfaction of having done her best performance for the couple.
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The Soloist (soristo) has undoubtedly one of the most critically important roles in the ceremony. Whether as a singer, trumpeter, harpist, flautist, cellist or any other musician, the Soloist provides an elegant and sophisticated polish to the ceremony. Until the Soloist performs, all eyes are on the bride and groom. And whilst the couple do their best to look and behave like royalty, they are usually inexperienced at being centre stage. Here, the Soloist adds sparkle. The Soloist shines!
The Soloist's performance is typically something like Bach's Suite No. 1 for the cellist, or Handel's Dank sei Dir, Herr, Amazing Grace, or Ave Maria, for a singer. Occasionally the couple will have a special request which may not be in the Soloist's repertoire and must be practised beforehand to the point that delivery is perfect. Mistakes cannot be tolerated during the ceremony.
Invariably there is no applause after a performance; just a few seconds silence showing the Soloist has honoured the deep emotion, the pomp and circumstance.
But the Soloist's performance does not end there; other duties are often performed. See 'Choir and Orchestra' below.
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Even modern chapels can have a somewhat medieval atmosphere; with the candles, the pipe organ, the pastor's robes.
So a splash of gospel music can be a sharp contrast to an otherwise potentially stuffy atmosphere. The gospel song doesn't have to be boisterous; a soothing ballad may be required.
The singer might be asked to suggest a piece but invariably the wedding venue decides on something that suits their desired theme. And to the professional singer, this doesn't matter at all. As JonnyD says, the singer's job is to "touch your heart with every note, spreading love and happiness with his spirit, while bringing joy to everyone's soul."
Let's get one thing clear about that last statement: Bringing joy to the soul is way beyond just a performance; it is a spiritual encounter.
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Choir and Orchestra
A small choir or chamber orchestra play a tremendously important role in the ceremony. Singers are typically opera trained Japanese. It is rare for guests to excel in hymn singing; they are too busy savouring the atmosphere. The musicians must compensate somehow and fill the chapel with sound. As members of a group, they blend and harmonise perfectly with their peers, even if it is their debut or if the accompaniment is unusual.
Some musical pieces can be a bit awkward since most has been written for a different setting; perhaps a grand concert hall with a huge chorus and a full orchestra. Some music has been written for a different culture which may have an unfamiliar beat, or for singers, some foreign words may be difficult to pronounce.
A less obvious challenge is caused by the opposite: Many musical pieces are familiar and can be performed on autopilot, without even looking at the score. If the musician is going to sound like a robot then the ceremony would be better off using a pre-recording. Live performance with appropriate piquancy is the mark of a professional.
In addition to their obvious role, there is another critical part that musicians play: 'Music staff' are frequently called on to assist as instructors for the rehearsal, usher the guests, and generally steward as and when required. Such tasks often do not come naturally and can cause unwanted stress, just before their musical performance.
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The Pastor conducts the wedding and consequently has an important role in the ceremony.
A skillful pastor gets the right balance between being strong enough to appropriately direct a group of perhaps 100 guests, whilst focusing on the needs of the couple standing in front of him. He is fully aware of the profound nature of the ceremony, yet makes the event lively and enjoyable for everyone. Even so, he is cautious not to steal the limelight from the couple and their families.
Sadly, in the past, some rather dubious characters took advantage of the fashion to use non-Japanese pastors, seeing an opportunity of a lucrative side-line. Not only were some of these people breaking the law by working outside their visa restrictions, but also the strength of their Christian background was suspect.
Fortunately for everyone, the situation is now different. Since perhaps around the late 1990s, demand has fallen, which has led to lower pay rates. Wedding pastors today conduct weddings because they love the work rather than for financial reward. In addition, the Japanese immigration authorities have increased vigilance and penalised wedding companies caught employing people without proper credentials, which has led to stricter staff selection criteria.
Photographer, sound engineer, hair stylist, beautician, flower arranger, wedding planner, caterer, etc.
Many other professionals are essential for a successful wedding ceremony but at the moment, this page is limited to the above jobs. We plan to add more later so please check back here from time to time. If you have information you'd like to share, please email the link below.
One point perhaps worth mentioning, however, is that most of these other roles are generally undertaken by Japanese staff.
Non-Japanese celebrants and musicians can be used, since their foreignness can provide an exotic enhancement to a wedding. But other staff are mainly Japanese, or at least have an Asian appearance, and blend in with the furniture, unseen, which is difficult for Westerners.
If you are a Westerner there might be potential if you have some special quality; if you look and act like a great film director from Hollywood or Bollywood, a famous celebrity hair-stylist, a renowned French chef, or in some other way you are a person who can make a dramatic(!) difference to the wedding. Only you know whether you can carry that off, and only the venue knows whether they would risk giving you the job.
Remember, if the customer doesn't want something, even if it is brilliant, then they won't buy it.
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You may have noticed in each section above, many roles are described as 'very important'. In fact, every role is equally important. Everybody works as a team.
If you see yourself as a Chapel Assistant, using your power and authority to control a wedding ceremony single-handedly, then this job is not for you.
If you see yourself as an Organist, going into a wedding and seizing the opportunity to demonstrate your wonderful talents, then this job is not for you.
If you are a singer or instrumentalist and see yourself as soloist, chorister or orchestra member, out-shining the other musicians with your gifted talent, then this job is not for you.
If you are a pastor and see yourself as a Bible-thumping evangelist, preaching to your captive congregation, then this job is not for you.
But if you see yourself as a professional team member, whose No. 1 concern is to provide the best, the very best, for a couple you don't know and will probably never see again, then this job might be for you.
(As we said at the top of this page, Seiyaku is neither an employer nor agent. Please don't write to us seeking work - we don't have any to offer.)